The subscription model has its upsides, though. You get constant updates, including bug fixes, security patches, and new features. A straightforward upgrade is actually quite simple. If you have a single standalone PC, it can be accomplished through any of your current Office suite programs. Then just follow the online prompts. Once installed, you can customize the desktop icons and launch the programs. Office will prompt for the new product key when you access the first program.
This key has 25 letters and numbers aka, alphanumeric and pairs your license to your machine. Admins are typically responsible for tasks like managing users, resetting passwords, managing Office installs and adding or removing licenses.
If you're not an admin and you have a Microsoft Family product, see How do I upgrade Office for information about upgrading your older, home use version of Office. As an admin, you control what version of Office people in your organization can install. We highly recommend that you help users in your organization running older versions of Office such as Office , Office , or Office upgrade to the latest version to take advantage of its security and productivity improvements.
The steps below will guide you through the process of upgrading your users to the latest Office desktop client. We recommend you read through these steps before beginning the upgrade process. Check the system requirements for Office to make sure your devices are compatible with the latest version of Office. If you have users in your organization running older versions of Windows on their PCs or laptops, we recommend upgrading to Windows Windows 7 has reached end of support. Read Support for Windows 7 ends in January for more info.
Check out the Windows 10 system requirements to see if you can upgrade their operating systems. To ensure a successful upgrade, we recommend identifying your Office applications--including VBA scripts, macros, third-party add-ins, and complex documents and spreadsheets--and assessing their compatibility with the latest version of Office. For example, if you're using third-party add-ins with your current Office install, contact the manufacture to make sure they're compatible with the latest version of Office.
Some Microsoft plans don't include the full desktop versions of Office and the steps to upgrade are different if your plan doesn't include Office. Not sure which subscription plan you have? See What Microsoft for business subscription do I have?
If your existing plan includes Office, move on to Step 3 - Uninstall Office. Switch to a subscription that includes Office. See Switch to a different Microsoft for business plan. Office LTSC , which is sold as a one-time purchase, through a volume license agreement, and available for one computer per license. Microsoft and Office provides subscription plans that include access to Office applications and other cloud services, including Teams, Exchange Online, and OneDrive for Business. For more information, see the following resources:.
Microsoft Apps is the version of Office that comes with many of those enterprise and business subscription plans. Microsoft Apps includes the full versions of Office apps installed on your client devices. Unlike volume licensed versions of Office, Microsoft Apps provides a user-based licensing model that allows your users to install Office on multiple devices with their license.
For example, install and use Microsoft Apps on both a Windows 11 device and a Mac, as well as on a mobile device. Other options are available, such as device-based licensing or shared computer activation for devices shared by multiple users, and extended offline access for devices that aren't connected to the internet for an extended period of time. There are also differences in how you deploy, activate, and update Microsoft Apps compared to older volume licensed versions of Office.
For more information about Microsoft Apps, see the following information:. Before upgrading to Microsoft Apps, verify that your client computers meet or exceed the minimum system requirements. In addition, you should review the system requirements for your Office server workloads. For more information, see Exchange Server supportability matrix and System Requirements for Office server products. Because Microsoft Apps comes with many enterprise Microsoft and Office plans, you should review the capabilities of your current plan as part of planning an upgrade to Microsoft Apps.
Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps. For more information, see Assess application compatibility. The Readiness Toolkit includes the Readiness Report Creator, which creates an Excel report with VBA macro compatibility and add-in readiness information to help your enterprise assess its readiness to move to Microsoft Apps.
For more information, see Use the Readiness Toolkit to assess application compatibility for Microsoft Apps. Other resources are also available. For example, if you use Microsoft Endpoint Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard. Or, you can get assistance from Microsoft through the App Assure program. To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:.
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